What’s it worth to you?

Cost to maintain PAPER RECORDS over seven years range from a low of $8,907 to $23,917.
Cost to create 1 Gb of electronic files range from $4,000 to $5,400.    
As we say “file once and forget.”

Back up, Security, No Misplaced or Lost Files “Priceless”

“Accounting” or “legal” life of Files is considered seven year.

     Range

Illustrations of Cost over Seven Years:

LOW

HIGH

1. Cost of File cabinets: range from (2) Lateral  $730 ea. to (3) Verticals $310 ea. 

$930

$1,460

1. Office Space cost to warehouse cabinets and work area to retrieve files:
        Range from 27.5 sq ft to 33.5 sq ft. Average office space cost per sq ft:
        Range from $10. to $18. per sq ft.

$1,925

$4,221

1. Labor cost to creat original files, indexing, retrieve over the “life” and purging files.
        Average daily time to perform above task: Range from 15 to 30 min.
         Labor and benefits: Range from $12. to $18.

$5,460.

$16,380.

1. Supplies: PendaFlex Folders $11.50 for 25 bx plus Manila Files $14. for 100 bx.
        Average pages in a document: Range from 25 to 50 pages ea.

$592.

$1,856.

TOTAL

$8,907.

$23,917.

If you have 50 5-Drawer file cabinets you may save up to

$597,925 - THAT'S VALUE
 

Two 5 drawer lateral or three 4 draw vertical file cabinets will hold approximately 40,000 pages which equal approximately 1GB.

Above illustration does not include any of the following cost;
            1. Long term storage, faxing or copying.
            2. Cost to replace a mis-file or lost file.
            3. Back up of paper records and Security.
            4. Opportunity cost to use office space for more productive purposes.